Who We Are
Mind Health For Medical Students is a charity registered in England and Wales under the registration number 1196846. We are committed to maintaining transparency regarding how we handle your personal information. This Privacy Policy outlines the ways in which Mind Health For Medical Students collects, uses, and protects your personal data, along with other pertinent details you may require.
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Use of Personal Information
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If you (or your employer) are:
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A patron or supporter of our activities,
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A provider of services to Mind Health For Medical Students, or
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An individual with whom we engage or communicate,
We will utilise your personal information to manage and facilitate our collaborative activities with you. This includes, but is not limited to, contacting you to arrange meetings for the planning and organisation of events, inductions, and other related matters, as well as facilitating ongoing communication within the scope of our relationship.
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Your personal information will not be shared for direct marketing or the promotion of our activities.
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Speaker Requests
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When you request a speaker from Mind Health For Medical Students for an event, we will request minimal personal information (such as contact name, email, and phone number). This data is used solely to manage your request, facilitate our participation in the event, and solicit feedback.
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Donors
Donations to Mind Health For Medical Students are processed through PayPal, which has its own privacy policy. We receive your name, address, donation amount, Gift Aid status, and payment method from NatWest. This information is used strictly for administering your donation and meeting legal obligations. Other than acknowledging receipt of your donation, we do not use your personal information for subsequent direct marketing or promotional activities.
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Legal Basis for Processing Your Personal Information
We only process your personal information when legally permitted. In the scenarios outlined above, we have determined that it is in our legitimate interest to use your personal information as described. Where the management or administration of our relationship with you involves fulfilling legal obligations (e.g., tax obligations), your personal information will be used to the extent necessary to meet these obligations.
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Retention of Your Information
We retain your personal information only for as long as necessary:
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Enquiries: Personal information you provide is kept for up to 36 months after our last communication to allow us to refer to it if you contact us again during that period.
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Managing Your Relationship, Including Speaker Requests and Donors: Your personal information will be retained for up to seven (7) years after our relationship ends. This retention period allows us to meet legal obligations or protect our position in any potential legal disputes.
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Sharing Your Personal Information
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We do not share your personal information outside our organisation and its volunteers, except as specified below.
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Your personal information may be shared with third-party service providers such as:
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IT and information service providers,
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Professional advisers and insurers.
These third parties are only authorised to use your personal information to provide their services to us. Where legally required, we may also share your personal information with governmental and administrative authorities, such as HMRC. Your personal information will not be transferred outside the United Kingdom or the European Union.​​
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Your Rights
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You have the right to:
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Access your personal information,
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Request the deletion of your personal information, or
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Rectify any incorrect personal information we hold.
To exercise these rights, contact us at any time. You may be asked to provide information to verify and process your request, which we may retain in connection with your request. We will address your request within thirty (30) days. If we process your personal information for purposes we believe are in our legitimate interest, you have the right to object to this processing. Exercising this right may impact our ability to interact with you.
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Lodging A Complaint
You have the right to lodge a complaint about our processing of your personal information with the Information Commissioner’s Office (ICO), the UK’s independent authority on data protection. For more information, visit www.ico.org.uk.​
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External Websites
Mind Health For Medical Students is not responsible for the content or reliability of any external websites linked from our site. We do not accept liability for the content or consequences of following any advice provided on such sites. Listing of links should not be seen as an endorsement of any kind. We cannot guarantee that external links will be operational at all times, and we have no control over the availability of these linked pages or changes in their web addresses.
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Future Amendments
Any future changes to this Privacy Policy will be made available on this website.
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Contacting Us
Mind Health For Medical Students is the data controller for the purposes of this Privacy Policy. If you have any questions or concerns about how we handle your personal data, please contact us via email at: mindhealthteam@gmail.com.
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Reviewed 01/09/2024, next review 01/09/2025
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